Job Summary
Published On : Mar 7, 2026
Job Type :
Full Time
Job Level :
Experience : At least 1 year
Location : Dhaka
Salary Range:
Negotiable
Application Deadline : Mar 23, 2026
Executive Secretary to the CEO
Bangladesh Thalassemia Foundation
Job Description / Responsibility
- Executive & Administrative Support:
- Manage CEO’s calendar, scheduling, travel, and meeting logistics.
- Prepare agendas, briefing notes, presentations, and reports for meetings.
- Track action items and follow-ups; ensure deadlines are met.
- Handle correspondence (email/letters/calls) on behalf of the CEO as assigned.
- Screen and prioritize incoming requests, messages, and documents; ensure timely routing and responses.
- Maintain a structured daily/weekly schedule for the CEO, protecting focus time and reducing conflicting commitments.
- Create and maintain a simple action tracker for CEO commitments (decisions, tasks, deadlines, owners).
- Prepare meeting minutes/notes for select CEO meetings and circulate decisions and next steps.
- Communication & Coordination
- Serve as a key point of contact for internal teams, board members, donors, partners, and visitors.
- Draft and format professional communications, memos, and meeting summaries.
- Coordinate cross-department requests reaching the CEO; prioritize and route appropriately.
- Ensure relevant stakeholders are informed of CEO decisions and that required follow-ups are assigned and monitored.
- Coordinate information flow between departments to reduce delays, duplication, and miscommunication.
- Maintain a board/committee action log and follow up with responsible owners on pending items.
- Support preparation of dashboards/updates (basic status summaries, KPIs, key risks) as requested.
- Office & Document Management
- Maintain organized filing systems (digital and paper), including confidential records.
- Support document control: versioning, approvals, and distribution of CEO office documents.
- Ensure professional handling of incoming/outgoing documents and signatures.
- Maintain document templates for the CEO’s office (letters, memos, minutes, briefing notes) to ensure consistency.
- Support confidentiality and recordkeeping standards for sensitive documents, agreements, and communications.
- Events & Stakeholder Support
- Assist in planning CEO-facing events (donor meetings, partner visits, media engagements).
- Coordinate hospitality, venue logistics, and guest communication when required.
- Coordinate stakeholder meeting preparation (attendee lists, objectives, background notes, and follow-up communications).
- Track post-meeting commitments with donors/partners and ensure timely follow-through by relevant teams.
Educational Requirements
- Bachelor/Honors
- Bachelor’s degree or equivalent experience in administration/office management.
Experience Requirements
- 1 to 2 years
- The applicants should have experience in the following business area(s): Development Agency, Diagnostic Centre, Hospital, NGO, Research Organization
Additional Job Requirements
- 1-2 years experience supporting senior leadership (CEO/Director/Founder)
- Strong written and spoken English (and [local language] if required).
- Excellent organization, time management, and attention to detail.
- High discretion and ability to handle sensitive/confidential information.
- Proficiency in MS Office or Google Workspace (Docs/Sheets/Slides), calendar tools, and basic document formatting.
- Preferred Qualifications:
- Experience supporting board governance and preparing minutes.
- Familiarity with donor/partner engagement workflows.
- Experience with tools like Slack/Teams, Project management- Notion/Asana/Trello, CRM, and e-sign tools.
Location
Dhaka
Salary Range
Negotiable
Other Benefits
Provident fund,Performance bonus
Salary Review: Yearly
Festival Bonus: 2
Job Source
Bdjobs.com.bd Online Job Posting
Application Deadline : Mar 23, 2026
Company Information
Company Name:
Bangladesh Thalassemia Foundation
Address: Head Office: Bangladesh Thalassemia Foundation, 30 Chamelibagh, Shantinagar, Dhaka - 1217. Phone: +880 2 8332481, Hospital: Thalassemia Foundation Hospital, Hosaf Tower, Malibagh, 4th Floor, 6/9 Outer Circular Road, Dhaka -1217. Phone: +880 9611664422, Email :career@thals.org
Web:
https://www.thals.org/
